Follow one PO from the slab to the books
This is the whole product, in the order your crew will actually use it: written in the field, approved from anywhere, emailed to the vendor, and matched in QuickBooks.
Step 1 — In the field
The PO starts on a phone, not a clipboard
Materials run? The foreman opens the app at the supply house or on the tailgate and fills out the PO right there — project, vendor, line items with quantities and cost codes. Prices and totals are calculated as they type.
The one big yellow button does the one thing that matters: submit. Foremen are in and out of the app in under a minute, because the app is built for gloves and glare, not for accountants.
Step 2 — No signal, no problem
Zero bars changes nothing
Jobsites are where phone signals go to die — basements, steel framing, the far end of a rural lot. So the app doesn't need a connection to work: everything is stored on the device first and synced in the background when you're back in coverage.
Nothing gets lost, nothing gets retyped, and the foreman never sees a spinner where a PO form should be.
Offline-first, not offline-tolerant
Every screen works from local data
- POs written offline save instantly on the device
- Sync runs by itself the moment a connection returns
- Conflicts are detected and resolved automatically — no spreadsheet merging
- A quiet sync chip shows status; nobody babysits it
Step 3 — In the office (or wherever)
Approvals happen the same day, not the same week
Submitted POs land in one queue with the project, vendor, amount, and budget context right next to the approve button. The biggest text on the dashboard answers the only question that matters: what's waiting on you?
Approvers hear about pending POs immediately, on whichever channel they actually check:
Approve or reject in a tap. The decision flows back to the foreman's phone instantly, so the crew isn't left wondering whether they can go pick up materials.
Step 4 — To the vendor
The vendor has the order before the truck leaves
The moment a PO is approved, the vendor gets a clean, professional purchase order by email with a PDF attached — item lines, quantities, delivery details, PO number. No phone tag, no faxes, no "can you resend that?".
Vendors don't need an account or a login. They just get orders they can actually fill, from a company that looks like it has its act together.
Step 5 — Against the budget
Every PO lands against a cost code
Line items carry cost codes, and POs roll up against project budgets as they're committed — not weeks later when the invoices arrive. Managers see what a purchase does to the numbers before they approve it.
When it's time to report, POs export cleanly instead of living in somebody's inbox:
Step 6 — Into the books
QuickBooks stays in sync by itself
The field and the office order from the same catalog, and the books match the jobsite without anyone re-keying a single line. Changes made in QuickBooks flow into SitelyPO automatically.
Two-way sync, zero double entry
Items, cost codes, vendors, and POs
- Items and cost codes sync in both directions
- Vendors flow in from QuickBooks automatically
- Approved POs post to QuickBooks without retyping
Running underneath it all
Access that matches the org chart
Every screen above shows each person exactly what their job needs — nobody shares a login, and nobody works around the system.
Admin
Owns the account.
- Manages users, projects, and vendors
- Connects QuickBooks and billing
- Controls account settings
Manager
Keeps the money moving.
- Approves purchase orders
- Watches budgets and analytics
- Manages projects and vendors
Foreman
Keeps the job moving.
- Creates and submits POs from the field
- Sees their assigned projects
- In and out in under a minute
See it with your own projects
The free plan runs a real project end to end — no credit card, no clock. Register, invite one foreman, and put a real PO through it this week.